Prepping for Live Virtual Events
From ElateWiki
Live virtual events may involve live guest speakers. They may involve multi-campus collaborations. They may involve student culminating presentations of their works, with feedback from professionals in the field. They may be live (digital) gallery shows.
Synchronous time tends to be much more valuable than asynchronous time. For one, there is a group of individuals focused on particular presentations or collaborative activities. Often, those collaborating are high paid professionals or learners who are using their precious time.
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[edit] "Dry Running" the Techno
Many use live web conferencing technologies to connect, and these often require some initial practice to get right. For a live event to go well, all participants probably should dry-run the software to find out what tools are involved. There need to be understandings about how to call up and deploy contents either in a pre-determined way or in a live way. Something as simple as having a folder with the contents to use is important.
Technological challenges usually involve proper downloads, setups of the equipment (like headsets, webcams, speakers, and others), and live testing of the Internet-enabled interactivity. Because all the elements have to function, it's critical to test these in a live situation.
[edit] Agenda Building
Setting up expectations for the meeting is important. That endeavor involves agenda-building, so people know what will be addressed and how. Sharing an agenda is particularly helpful for those hosting live meetings.
[edit] Establishing Protocols
Having shared expectations about how to use the connective technologies is helpful. One example is the need to train individuals how to "raise hands" to speak up in some sort of order. Another helpful protocol involves live synchronous notetaking and recording for better quality live interactions and future planning.
[edit] Team Supports
The best live synchronous events often involve plenty of human supports for the presenters. These are people to have troubleshoot last-minute problems, look up URL references, and push out files and digital contents to participants.
[edit] See Also
Adobe Connect http://www.adobe.com/products/acrobatconnectpro/
Wimba http://www.wimba.com/